Facilities and Events Coordinator (m/f/d)- Location Romania

ROU | req2448
Your job at DKV Mobility? As part of a leading European B2B platform for on-the-road payment solutions, you will work in an exciting environment. Our tasks are defined by our Purpose: To drive the transition towards an efficient and sustainable future of mobility. We offer you numerous opportunities to help shape the mobility of tomorrow in a dynamic and agile environment. Our approximately 2,200 employees throughout Europe are united by a common passion: to give their best every day for our customers in more than 50 countries. True to our claim: You drive, we care. Become part of our diverse, dedicated and unique team!

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What you can expect

As the Facilities and Events Lead, your pivotal role involves ensuring the seamless functioning of our work environment and successfully executing corporate events.

You will oversee desk bookings, allocations, and parking logistics, optimizing workspace utilization and maintaining an efficient parking system.

Additionally, you'll collaborate with cross-functional teams to address facilities-related issues promptly, enhancing the overall operational efficiency of our Shared Service Center.

Key Responsibilities

Facilities Management:

  • Oversee desk bookings and allocations to optimize workspace utilization
  • Manage parking logistics, ensuring an efficient and organized parking system
  • Streamline and enhance desk and parking space booking processes for increased efficiency
  • Collaborate with cross-functional teams to address and resolve facilities-related issues promptly
  • Where appropriate, book and arrange travel, transport and accommodation

Event coordination:

  • Take the lead in coordinating a variety of events within the Shared Service Centre (SSC), including offsite days, kick-off events, all hands meetings, product launches, and festive celebrations such as the Christmas party
  • Work closely with the HR team to organize and execute training and development programs
  • Set up event invites, reserve meeting rooms, and handle all relevant coordination to ensure smooth even execution, including organizing catering
  • Facilities Operations and Administration
  • Regularly inspect rooms and furniture to identify maintenance an repair needs, ensuring a well maintained and functional workspace
  • Supplies management: monitor and restock office supplies to sustain an efficient and productive work environment
  • Keep meticulous records of both regular as well as ad hoc facilities expenses, contributing to transparent financial management
  • Uphold a safe, clean and functional physical space, prioritizing the well being and productivity of employees
  • Cultivate and maintain relationships with suppliers and external partners as necessary, for a streamlined and collaborative facilities management process

Collaboration and communication:

  • Foster effective communication and collaboration with internal stakeholders to understand their facility needs and event requirements
  • Implement best practices to enhance overall employee experience and satisfaction
  • Draft, review and send communications on behalf of company executive(s)
  • Keep meeting minutes where required

Continuous improvement:

  • Proactively identify opportunities for process improvement in facilities management and event coordination
  • Implement best practices to enhance overall employee experience and satisfaction

Why DKV Mobility? Here are five good reasons...

At DKV Mobility, we are team players - because we are only successful together! #teamofteams You should feel welcome with us from the very beginning!






What makes you stand out

  • English language, other European language is a plus
  • 4+ years of experience, out of which at least 1 in facilities management and events coordination
  • Strong organizational and multitasking skills, with an attention to details
  • Excellent communication and interpersonal skills
  • Ability to work collaboratively with cross-functional teams
  • Problem solving mindset and ability to thrive in a dynamic work environment
  • Education: Bachelor's degree
Apply now